ROI & Delivery Tracker

Shared POC Control Panel

Client / Facility

Primary Goal

Client Sponsor

Rainscales Delivery Lead

Next Alignment Meeting

Readiness & Alignment

Confirm the business goals, stakeholder ownership, technical path, and legal requirements before the evaluation begins.

Pre-POC | 1–2 Weeks

Before POC Start

Confirm goals, owners, and success criteria

Agree on the safety and operational outcomes the POC should support.

Rainscales Responsibilities

Guide success criteria definition.
Recommend relevant detection rules.
Document POC timeline and review cadence.

Client Responsibilities

Identify sponsor and operational owner.
Share relevant safety or operational policies.
Confirm what success should look like.

ICP fit reviewed and documented.

Executive sponsor identified.

Operational owner identified.

Initial success criteria defined.

Baseline or proxy metrics captured.

Decision path and date discussed.

Before Data Access

Confirm MNDA, IT review, and video access

Remove avoidable implementation delays by confirming access, security review, and technical owners early.

Rainscales Responsibilities

Provide IT/security readiness resources.
Clarify footage or connection requirements.
Confirm implementation prerequisites.

Client Responsibilities

Complete MNDA.
Introduce IT/security contact.
Confirm video access path.

MNDA sent.

MNDA signed.

IT contact identified.

Security / technical review started.

Video access requirements confirmed.

Internal policies / protocols requested.

POC Lite Timeline

Historical CCTV footage is reviewed against Rainscales detection rules and the client's agreed success criteria.

5–10 Business Days

ROI Baseline

Industry and risk context for this POC. Full ROI inputs are captured in the Workshop Output tab.

Industry

Primary risks being detected

📊 Benchmark Estimator No historical data? Generate estimates from industry averages.

Employees at this site

Number of sites

Incidents / month

→ roi_incidents_month

Avg cost / incident ($)

→ roi_cost_per_incident

Investigation hrs / month

→ roi_investigation_hours

Blended hourly rate ($/hr)

→ roi_hourly_rate

Downtime hrs / month

→ roi_downtime_hours

Operating cost / hr ($)

→ roi_operating_cost

Based on BLS / OSHA industry averages · Adjust any value above before applying

Day 1

Kickoff and footage handoff

Confirm available footage, success criteria, policies, and results-meeting stakeholders.

Rainscales Responsibilities

Confirm footage requirements.
Map rules to success criteria.
Set review schedule.

Client Responsibilities

Provide CCTV footage.
Share internal policies or protocols.
Confirm who should attend results review.

Kickoff completed.

Footage type, date range, and context confirmed.

Success criteria reviewed.

Internal policies / protocols requested.

Results meeting tentatively scheduled.

Key stakeholders identified for results review.

Days 2–7

Analysis and midpoint alignment

Review footage, identify relevant events, and keep the evaluation aligned to client goals.

Rainscales Responsibilities

Run detection analysis.
Document early findings and patterns.
Hold midpoint alignment review.

Client Responsibilities

Validate context around early findings.
Clarify policies or workflows as needed.
Invite additional stakeholders if needed.

Footage uploaded and accessible.

Detection rules selected.

Initial events identified.

Findings mapped to success criteria.

Midpoint alignment session completed.

Additional context or questions captured.

Days 8–10

Results review and connected POC decision

Review results, discuss operational relevance, and decide whether to proceed to a connected POC.

Rainscales Responsibilities

Prepare stakeholder-ready results summary.
Explain findings against success criteria.
Recommend connected POC scope.

Client Responsibilities

Attend results review with key stakeholders.
Confirm value and unresolved questions.
Approve next step or decision path.

Final findings summarized.

High-value clips or examples selected.

ROI or risk-reduction narrative drafted.

Connected POC recommendation prepared.

Executive sponsor attended or briefed.

Decision path and next meeting confirmed.

Connected POC Timeline

A live connected evaluation using selected cameras and rules, with recurring reviews to track adoption, alert quality, and progress against goals.

30 Days Post-Implementation

Implementation Week

Connection, configuration, and training

Connect the video environment, configure selected rules, and train users on alert review and disposition.

Rainscales Responsibilities

Configure platform connection.
Activate selected cameras and rules.
Train users on alerts and reporting.

Client Responsibilities

Provide NVR or VSaaS access support.
Assign technical resource.
Ensure operational users attend training.

NVR or VSaaS access confirmed.

Technical resource assigned.

Five cameras selected.

Five detection rules selected.

Live connection validated.

Users trained on alerts and reporting.

Capture all outputs from the alignment workshop. Business and technical data are kept separate — fill in what you have and note "Awaiting client input" for anything pending.

Business Alignment Output

Workshop Details

Workshop Date

Client Attendees

Primary Goal

Industry

Executive Sponsor

IT / Technical Contact

Primary Risks Identified

ROI Baseline Inputs

These feed the live ROI calculator and automatically populate the Statement of Work cost section.

Incidents / near-misses per month estimate from safety logs

Avg cost per incident ($) OSHA recordable: $40K–$170K · Near-miss: $2K–$15K

Monthly investigation / review hours

Blended hourly cost ($/hr)

Monthly downtime / bottleneck hours

Operating cost per hour ($/hr)

Confidence Tier

How much improvement do you expect from this rollout? Drives the ROI calculator on the Summary tab.

Conservative (10%) Moderate (15%) Strong (25%) Aggressive (35%)

Projected Monthly Value baseline × confidence tier ÷ 12

Incident Reduction

$—

Investigation Efficiency

$—

Downtime / Bottleneck

$—

Total Projected / Month $—

Fill in ROI inputs above + confidence tier to see projected value. Refine once POC Evidence is captured.

Success Criteria & Notes

Agreed Success Criteria

Technical Exchange Output

CCTV / VMS Environment

Total Cameras at Site

Cameras Proposed for POC

Camera Manufacturer(s)

VMS / NVR Platform

RTSP Available?

Camera Access Method

Network & Connectivity

VPN Required?

Static Public IP Available?

Firewall Owner / Team

Expected Approval Timeline

Security & Compliance

Vendor Risk Assessment Required?

Security Questionnaire Required?

MFA Required?

SSO Required?

Data Residency Requirements

Worker Privacy / Union Restrictions

Approved Deployment Scope

Confirmed outputs that feed directly into the Statement of Work.

Approved Camera Count

Approved Site(s)

Approved Connectivity Method

Approved Deployment Window

Technical Assumptions

Open Technical Risks / Dependencies

Generate, review, and send the Statement of Work to the client before active monitoring begins. Editable on-screen — print or save as PDF to send.

POC Start:

Click "Generate / Refresh" to build the Statement of Work from your tracker data.

Week 1–2

Alert quality and early trends

Review alert relevance, false positives, user adoption, and early corrective actions.

Rainscales Responsibilities

Monitor alert quality and trends.
Recommend tuning if needed.
Prepare review summary.

Client Responsibilities

Review and disposition alerts.
Share operational context.
Document corrective actions taken.

Alert quality reviewed.

False positives discussed.

User adoption confirmed.

Corrective actions documented.

Repeat locations or behaviors identified.

Rule tuning needs identified.

Week 3–4

KPI review and rollout recommendation

Evaluate progress against agreed goals, identify expansion signals, and define the recommended production path.

Rainscales Responsibilities

Summarize KPI progress and findings.
Identify expansion use cases.
Recommend production rollout plan.

Client Responsibilities

Confirm value against goals.
Include executive, finance, IT, and operational stakeholders.
Confirm decision process and timeline.

Success criteria scorecard updated.

Progress against baseline reviewed.

Expansion use cases identified.

Results summarized for executives.

Rollout scope recommended.

Next-step decision date confirmed.

Supporting Resources

Resources to help your team align on qualification, ROI, IT readiness, stakeholder education, and rollout planning.

AI Computer Vision ResourcesResource hub for Intelligent Detection materials.

ROI CalculatorEstimate potential operational and safety impact.

POC Success WorksheetClarify outcomes, goals, and success criteria.

Industry PlaybooksUse case examples by operational environment.

POC QualificationConfirm readiness before implementation.

IT/Security Readiness CenterSupport technical and security review.

Insurance Conversation GuideFrame risk, safety, and carrier conversations.

Client Update Template

Use this to share progress after each alignment meeting.

ROI Translation & Executive Summary

Quantify the value being demonstrated. Enter baseline inputs to calculate estimated annual value — then generate a one-page executive brief your champion can take to their sponsor.

Live Calculation

Criteria Progress

To what extent has the POC met the success criteria set at kickoff?

Not started In progress Partially met Largely met Fully met ✓

ROI Achievement vs. Target

Projected (Baseline × Conf.)

$—

→

Confirmed (POC Evidence)

$—

Achievement

—

POC Evidence actuals vs. your baseline

Success criteria (from Control Panel)

(not yet defined — set in the Shared POC Control Panel)

Baseline (kickoff)

POC Actual / Observed

Incidents / Near-Misses

— /month

/month observed

Avg Cost / Incident

$—

$ confirmed

Investigation Hours

— hrs/month

hrs/month saved

Downtime / Bottlenecks

— hrs/month

hrs/month saved

Events detected in POC

POC coverage (days)

Baseline expected

—/month

→

POC projection

—/month

Most significant finding used in exec summary

Progress vs. success criteria how are actual findings tracking?

Confirmed Monthly Value from POC Evidence actuals ÷ 12

Enter actuals in POC Evidence ← to calculate confirmed value here.

Incident Reduction

$—

Investigation Efficiency

$—

Downtime / Bottleneck

$—

Total Confirmed / Month $—

POC detection rate —

Based on your POC actuals. Share this number with your executive sponsor.

One-Page Executive Summary

Auto-generated from your POC data. Share with the executive sponsor or use as a proposal brief.

Click "Generate / Refresh" to create an executive brief from your POC data.

Proposal & Scope of Work

Auto-generated from your POC data. Editable — click any section to add your own notes before printing.

Click "Generate / Refresh" to build a proposal from your POC data.

Client Accounts

Delivery & Success Tracker

Purpose: Achieve Your Safety & Operational Goals

What Success Looks Like

Success Criteria

Evidence Collection

Stakeholder Alignment

Rollout Readiness

Shared POC Control Panel Guide

Readiness & Alignment Guide🖨︎ Print Recap✨ AI Notes

Confirm goals, owners, and success criteria

Rainscales Responsibilities

Client Responsibilities

Confirm MNDA, IT review, and video access

Rainscales Responsibilities

Client Responsibilities

POC Lite Timeline Guide🖨︎ Print Recap✨ AI Notes

ROI Baseline

Kickoff and footage handoff

Rainscales Responsibilities

Client Responsibilities

Analysis and midpoint alignment

Rainscales Responsibilities

Client Responsibilities

Results review and connected POC decision

Rainscales Responsibilities

Client Responsibilities

Connected POC Timeline Guide🖨︎ Print Recap✨ AI Notes

Connection, configuration, and training

Rainscales Responsibilities

Client Responsibilities

Workshop Details

ROI Baseline Inputs

Confidence Tier

Success Criteria & Notes

CCTV / VMS Environment

Network & Connectivity

Security & Compliance

Approved Deployment Scope

Alert quality and early trends

Rainscales Responsibilities

Client Responsibilities

KPI review and rollout recommendation

Rainscales Responsibilities

Client Responsibilities

Supporting Resources Guide🖨︎ Print Recap

Client Update Template

ROI Translation & Executive Summary Guide🖨︎ Print Recap✨ AI Notes

Criteria Progress

POC Evidence actuals vs. your baseline

One-Page Executive Summary

Proposal & Scope of Work

Shared POC Control Panel

Readiness & Alignment

POC Lite Timeline

Connected POC Timeline

Supporting Resources

ROI Translation & Executive Summary